JRSM >
Volume 100, Number 5 >
Pp. 234-238
1 Research Assistant, Division of Community Health Sciences: GP Section,
University of Edinburgh, 20 West Richmond St, Edinburgh, EH8 9DX, UK
2 Senior Researcher, Division of Community Health Sciences: GP Section,
University of Edinburgh, 20 West Richmond St, Edinburgh, EH8 9DX, UK
3 Research Secretary, Division of Community Health Sciences: GP Section,
University of Edinburgh, 20 West Richmond St, Edinburgh, EH8 9DX, UK
4 Programme Lead for Maximising Recovery from Acute Illness & Trauma, Centre
for Integrated Healthcare Research, School of Health in Social Science,
University of Edinburgh, Teviot Place, Edinburgh EH8 9AG, UK
5 Professor of Primary Care Research & Development, Division of Community
Health Sciences: GP Section, University of Edinburgh, 20 West Richmond St,
Edinburgh, EH8 9DX, UK
6 Clinical Research Fellow, Division of Community Health Sciences: GP Section,
University of Edinburgh, 20 West Richmond St, Edinburgh, EH8 9DX, UK
Correspondence to: Tara Kielmann E-mail: tara.kielmann{at}ed.ac.uk
Objective We describe our experience of using the standard application form, designed to streamline applications for multi-centre research, to seek approval from all primary care organizations (PCOs) in England and Wales to undertake a single telephone interview with a health service manager.
Design We sent applications (n=316), by email to each PCO, or consortium of PCOs, attaching a completed standard application form, the 15 required documents, and the approval we had been granted by the lead NHS organization. We maintained detailed records of the responses to our application, subsequent correspondence, additional paperwork requested, and time spent on the approval process.
Setting The UK Research Governance Framework, which regulates all research conducted in health and social care settings.
Participants All PCOs in England and Wales.
Interventions None.
Main outcome measures Time taken to obtain approval to undertake a telephone interview with a health service manager.
Results We were unable to establish contact with 13 (4%) PCOs. Six months after submitting our application we had received approval from 259/316 (82%) PCOs and were still awaiting a verdict from 41 (13%). The median time to approval was 56 days (IQR 42-72). Overall, an estimated 318 staff-hours were spent completing supplementary forms, providing additional information and chasing up dormant applications.
Conclusions Recent initiatives to ‘streamline’ research governance approval have failed to address the problems that face researchers undertaking multi-centre studies. There is an urgent need to develop a simpler process that allows low risk research to take place without threatening staff morale and endangering the quality of the research outputs. In the meantime, we advise researchers to allow far greater time than might reasonably be envisioned to obtain research governance approval.
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